§ 2-191. Duties of Procurement Services Division.

Within the constructs of this Ordinance, the Procurement Services Division shall be responsible for:

1.

Seeking Maximum Value: Acting to procure for the County the highest quality commodities and contractual services at least expense to the County.

2.

Encouraging competition: Endeavoring to obtain as full and open competition as possible on all purchases, services and sales.

3.

Procurement Analysis: Keeping informed of current developments in the field of purchasing, prices, market conditions and new products, and securing for the County the benefits of research conducted in the field of purchasing by other governmental jurisdictions, national technical societies, trade associations having national recognition, and by private business and organizations.

4.

Procurement Manual: Preparing and recommending for adoption by the County Manager a Procurement Manual for the implementation of this Procurement Ordinance. The Procurement Manual shall be maintained and published on-line for the benefit of the public.

5.

Division Systems, Procedures and Standards: The adoption of systems, procedures, forms, standards, reporting and evaluation tools related to: (i) the effective development, negotiation and administration of County contracts, and (ii) the evaluation of performance of contractors, suppliers and vendors doing business with Collier County.

6.

Non-Contract Purchases: Reviewing non-contract purchases under $50,000.00, as defined in Section 2-188, to determine if an aggregated contract approach may provide value and offer pricing advantages to the County.

7.

Tax Exemption: Procuring items for the County to exercise its tax exemption status when eligible.

8.

Inquiry and Control: Full authority to:

a.

Question the quality, quantity, and kinds of items requisitioned in order that the best interests of the County are served;

b.

Ensure the timely, proper and orderly acquisition of services to the various operating divisions;

c.

Ensure purchases are consistent with the Procurement Ordinance;

d.

Determine if specific purchases should be approved by the Board prior to the purchase.

e.

Determine work assignment rotation schemes when multiple contracts are awarded for the same service.

9.

Records of Procurement activity shall be maintained in compliance with F.S. ch. 119, "Public Records."

(Ord. No. 2017-08, § 6)