§ 122-1084. Advisory committee, duties, responsibilities.

(a)

Authority to designate. The Board of County Commissioners shall be resolution designate an advisory committee composed of residents from within the unit with advisory authority in the business affairs of the unit and such other duties as may be assigned from time to time by the governing body of the MSTU.

(b)

Creation confirmed. Subsections (b) through (j) of this section are enacted pursuant to chapter 2, article VIII, division 2 of this Code to confirm the creation of the Golden Gate Beautification Advisory Committee, hereinafter referred to as the "committee."

(c)

Appointment and composition.

(1)

The commission shall consist of five members, which representation shall consist of one member from each of the five voting precincts which are located within the unit.

(2)

Members of the committee shall be appointed by and serve at the pleasure of the Board of County Commissioners. Said members shall be residents and electors within the boundaries of the Golden Gate Beautification Municipal Service Taxing Unit (hereinafter referred to as "unit").

(3)

Appointment of members to the committee shall be by resolution of the Board of County Commissioners, which resolution shall set forth the date of appointment, the term of office and the voting precinct the member resides within.

(d)

Terms of office.

(1)

The initial terms of office of the committee members shall be as follows:

a.

Members appointed from precinct 119 and 120 for a term of three years.

b.

Members appointed from precincts 121 and 126 for a term of two years.

c.

Member appointed from precinct 127 for a term of one year.

(2)

Thereafter, each appointment or reappointment shall be for a term of four years. Appointments to fill any vacancies on the committee shall be for the remainder of the unexpired term of office.

(e)

Removal from office; failure to attend meetings. Any member of the committee may be removed from office by a majority vote of the Board of County Commissioners. If any member of the committee fails to attend three consecutive committee meetings without satisfactory excuse, or if a member is absent for more than one-half of the committee's meetings in a given calendar year, the committee shall declare the member's seat to be vacant and the vacancy shall be filled by the Board of County Commissioners.

(f)

Officers; quorum; rules of procedure.

(1)

At its earliest opportunity, the membership of the committee shall elect a chairman and vice-chairman from among the members. Officers' terms shall be for one year, with eligibility for reelection.

(2)

The presence of three or more members shall constitute a quorum of the committee necessary to take action and transact business.

(3)

The committee shall, by majority vote of the entire membership, adopt rules of procedure for the transaction of business and shall keep a written record of meetings, resolutions, findings and determinations. Copies of all committee minutes, resolutions, reports and exhibits shall be submitted to the Board of County Commissioners.

(g)

Compensation. Members of the committee shall serve without compensation, but may be entitled to receive reimbursement for expenses reasonably incurred in the performance of their duties upon prior approval of the Board of County Commissioners.

(h)

Functions, powers and duties. The functions, powers and duties of the committee shall be as follows:

(1)

To aid and assist the Board of County Commissioners in carrying out the purposes of the unit as set forth in this article.

(2)

To prepare and recommend to the Board of County Commissioners an itemized budget of the amount of money required to carry out the business of the committee for the next fiscal year. In carrying out this responsibility, the committee shall, no later than April 1 each year, meet the county public works administrator or his designee and outline to the administrator those projects which the committee wishes to see accomplished during the next fiscal year. Based upon this information, the administrator or his designee shall prepare a proposed budget for the unit, in accordance with standard county guidelines regarding the preparation of budgets. This proposed budget shall then be reviewed by the committee and upon approval by the committee by transmitted through the public works administrator to the Board of County Commissioners for adoption in accordance with the procedures for the adoption of budgets set forth under general law and Board of County Commissioners' policy. Should the committee fail to approve a budget by May 1 of each year, the county manager shall be authorized to submit a proposed budget to the Board of County Commissioners.

(3)

To adopt and amend guidelines to govern their operation and the operation of the unit, however, such guidelines shall not be inconsistent with this article, chapter 2, article VIII, division 2 of this Code, or the ordinance establishing the unit, and shall be subject to approval by the Board of County Commissioners.

(4)

To recommend work programs and priorities to the county public works administrator in accordance with the adopted budget or budget amendments which may be adopted by the Board of County Commissioners in accordance with law. The execution of work programs shall be under the direct supervision and responsibility of the public works administrator or his designee. Said work may be performed under contract (in accordance with law) or by county forces.

(i)

Duties of public works administrator. The duties of the county public works administrator shall be:

(1)

To administer the activities of the unit in accordance with established policies of the Board of County Commissioners, and guidelines adopted by the committee.

(2)

To prepare the annual budget in accordance with subsection (h)(2) of this section.

(3)

To provide periodic written reports to the committee, the county manager and the Board of County Commissioners on the activities of the unit and its finances.

(4)

To attend all committee meetings.

(j)

Review process. This committee shall be reviewed once every four years commencing with 1989, in accordance with the procedures contained in chapter 2, article VIII, division 2 of this Code.

(Ord. No. 83-55, § 4; Ord. No. 87-78, §§ 1—9; Ord. No. 96-50, §§ 1, 2, 9-3-96)

Cross reference

Boards, commissions, committees and authorities, § 2-816 et seq.